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Imaged Documents: What to Keep, What to Destroy, What Holds Up in Court?

Understanding the rules for imaged documents can protect your institution from costly mistakes.

Feb 28, 2017 02:00 PM   -­­  Feb 28, 2017 03:30 PM


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Type of Event
On Demand Webinar

Who Should Attend
  • On Demand
  • Webinars
  • IT
  • Compliance



Imaged documents are prevalent on both the deposit side and the credit side of your financial institution. Every day, your institution processes numerous imaged checks and deposit records. Image technology can make transactions more convenient, but it also can complicate matters. Do you know the legal requirements for imaged checks? Which original documents must be retained and which can be destroyed? Not all imaged documents are treated the same under the law. Understanding the rules can protect your institution from costly mistakes.

Learning Objectives

  • Review of the Electronic Signatures in Global and National Commerce Act (E-SIGN Act)
  • What is the distinction between an imaged document and an electronic signature?
  • When is an imaged document legally enforceable?
  • When do courts require the original document?
  • When can the original be destroyed after the document or check is imaged?
  • How do you properly protect and destroy electronically stored information?


Elizabeth Fast, JD, CPA, Spencer Fane, LLP

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