Summary | NATURE AND SCOPE

This position reports to the Facilities Manager and is responsible for specialized Facilities Department processes and initiatives involving regulatory compliance, seasonal/service contracts, invoice management and day to day facilities functions in coordination with the Facilities Team. Requires regular contact with Landmark Associates and third-party vendors via in person meetings, telephone, Self-Service Portal, and email. Some travel required to Landmark branches, administrative buildings, and vendor locations. 

Responsibilities | PRINCIPAL ACCOUNTABILITIES

1. Responsible for managing and tracking Regulatory Compliance expiration dates, inspections, documentation, deficiencies, violations, etc. in all LCU owned and leased facilities, including but not limited to, life safety systems/equipment, cross connection devices, vertical transportation, boilers, storm water, asphalt barriers, etc. Works closely with the Facilities Manager, Landmark Associates, and vendors to ensure inspections are completed on or before the next due date and inspection documents are properly retained. c
2. Receive, review, and approve invoices up to a dollar amount specified by the Facilities Manager. Ensure invoice accuracy, follow up on invoice issues, and submit approved invoices to Accounting following defined guidelines. Gather new vendor information and submit proper documentation for new vendors to Accounting Team.
3. Responsible for all seasonal services and various vendor contracts, including obtaining bids for vendors, comparing pricing, presenting options to Facilities Manager, managing contract review process, and managing vendor performance.
4. Will serve as a backup for the Purchasing Team when no Purchasing Associates are able to report to work. Responsible for staying current on purchasing procedures and will spend at least one day a month working in the supply room.
5. Respond to reports of equipment not working in the headquarters facility, evaluate cause, make repairs if capable or assigns work to appropriate service provider. Responds to facilities emergencies at all LCU owned and operated locations as directed by the Facilities Manager or Leadership.
6. Manages vendor performance when service level expectations are not being met and communicates regularly with the Facilities Team.
7. Assists with meeting room furniture setup and configuration.
8. Manages and completes facilities projects assigned by the Facilities Manager.
9. Collaborates with members on the Facilities Team and may act as the backup for work request intake and vendor scheduling, identifying and communicating recurring issues to the Facilities team, managing record retention requests, maintaining facilities records, and monitoring ATM and ITM performance.
10. Assists with training and development of the Facilities Administrator. 11. Performs other duties as assigned.

Qualifications | REQUIREMENTS

1. High school diploma or equivalent.
2. Minimum three years of experience with facilities management practices, project management, and or vendor management.
3. Must have ability to use hand and power tools as needed.
4. Experience or ability to gain proficiency in all programs and systems used for this job, including, but not limited to, Microsoft 365, and other systems related to facilities functions such as building automation systems and vendor portals.
5. Basic knowledge of record retention practices.
6. Must be able to bend, lift, stretch, climb, and crawl to maintain equipment buildings. Must also be able to walk and stand for prolonged periods of time throughout facilities.
7. Excellent verbal and written communication skills, problem solving skills, organizational skills and work independently and within deadlines.
8. Ability to prioritize workload and use independent judgment in various situations while maintaining a high degree of confidentiality.
9. Must develop a thorough understanding of company policies and procedures as they relate to this position. Must comply with all company policies and procedures and all job-related state and federal laws and regulations.
10. Must be willing to travel as needed to branch locations in Southeastern Wisconsin. Must also have a valid driver’s license and reliable source of transportation.

About the Organization

At Landmark Credit Union, we succeed by putting people first - and that starts with you. Our culture of inclusion and collaboration enables us to support our members’ financial wellbeing, positively impact the communities we serve, and help our associates grow their careers. Bring your authentic self to work as part of an organization where you’ll feel valued for your unique qualities, are enabled to reach your full potential, and are recognized for your contributions to our success. We strive to ensure you feel empowered to grow and succeed, while also feeling valued and taken care of, as we all do our part to put people first. We invite you to learn more about this and other opportunities at Landmark Credit Union. EO/AA Employer; including veterans and individuals with disabilities. 

How to Apply

Landmark Credit Union