Far-flung staff? Records scattered by the winds/whims? It’s never been
more important to have an effective work-from-home record retention policy
that governs creation and preservation of remote staff’s records on personal
devices, sites, and accounts. Best practices call for comprehensive record
retention policy and procedures for all employees. You can’t afford to leave
remotely created records scattered to the four winds.
- Write effective work-from-home record retention policy and procedures
- Ensure work-from-home staff comply with record rules
- Manage electronic and paper records effectively and compliantly from home.
- Establish record rules for remote use of mobile devices/BYOD
- Distinguish between business records and non-records
- Adhere to GLBA Safeguards Rule governing nonpublic personal information (NPI)
- Know data breach notification laws for personally identifiable information (PII)
- Determine record lifecycles and produce effective deletion schedules
- Educate work-from-home staff about record rules
- Block the exposure of records on social media
- Safeguard records with home-based technology tools
- Minimize potentially costly consequences of record mismanagement
- Put best practices-based compliance tips and tools to work
Have you updated your record retention policy and procedures for work-from-home
employees? Thanks to COVID-19, best practices and good management call for an
updated policy governing remote use and retention of records via personal devices, sites,
and accounts. With so many working remotely, mismanaged, misplaced, or missing
records are more than a nuisance – they are a liability that could trigger litigation and
Financial institutions are required to preserve, protect, produce, and purge records,
including PII, NPI, and other business-critical information in compliance with GLBA, federal laws, state data breach notification laws, and e-discovery guidelines. Join us to learn best practices-based strategies for effective work-from-home record management. The sample policy and guidelines will help your institution manage records, minimize risks, and maximize compliance.
Nancy Flynn, ePolicy Institute™
A recognized expert on workplace policy, communication, and compliance, Nancy Flynn is
the founder and executive director of The ePolicy Institute, Business Writing Institute, and
Marijuana Policy Institute. Nancy is a professional trainer, policy writer, and consultant
who helps employers worldwide minimize potentially costly electronic risks, including
lawsuits and regulatory fines.
Nancy is the author of 13 books, including Writing Effective E-Mail, The ePolicy Toolkit,
and The Social Media Handbook. A popular speaker, she conducts onsite and online
training for financial institutions and other organizations worldwide. She also serves as
an expert witness in litigation related to electronic and workplace policies and procedures.