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Work from Home Record Retention Rules

Jan 27 2:00 PM - Jan 27, 2021 3:30 PM
Jan 27, 2021 2:00 PM - 3:30 PM
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Far-flung staff? Records scattered by the winds/whims? It’s never been more important to have an effective work-from-home record retention policy that governs creation and preservation of remote staff’s records on personal devices, sites, and accounts. Best practices call for comprehensive record retention policy and procedures for all employees. You can’t afford to leave remotely created records scattered to the four winds.

Learning Objectives

  • Write effective work-from-home record retention policy and procedures
  • Ensure work-from-home staff comply with record rules
  • Manage electronic and paper records effectively and compliantly from home.
  • Establish record rules for remote use of mobile devices/BYOD
  • Distinguish between business records and non-records
  • Adhere to GLBA Safeguards Rule governing nonpublic personal information (NPI)
  • Know data breach notification laws for personally identifiable information (PII)
  • Determine record lifecycles and produce effective deletion schedules
  • Educate work-from-home staff about record rules
  • Block the exposure of records on social media
  • Safeguard records with home-based technology tools
  • Minimize potentially costly consequences of record mismanagement
  • Put best practices-based compliance tips and tools to work

Have you updated your record retention policy and procedures for work-from-home employees? Thanks to COVID-19, best practices and good management call for an updated policy governing remote use and retention of records via personal devices, sites, and accounts. With so many working remotely, mismanaged, misplaced, or missing records are more than a nuisance – they are a liability that could trigger litigation and regulatory fines!

Financial institutions are required to preserve, protect, produce, and purge records, including PII, NPI, and other business-critical information in compliance with GLBA, federal laws, state data breach notification laws, and e-discovery guidelines. Join us to learn best practices-based strategies for effective work-from-home record management. The sample policy and guidelines will help your institution manage records, minimize risks, and maximize compliance.

Agenda

Speakers

Nancy Flynn, ePolicy Institute™

A recognized expert on workplace policy, communication, and compliance, Nancy Flynn is the founder and executive director of The ePolicy Institute, Business Writing Institute, and Marijuana Policy Institute. Nancy is a professional trainer, policy writer, and consultant who helps employers worldwide minimize potentially costly electronic risks, including lawsuits and regulatory fines.

Nancy is the author of 13 books, including Writing Effective E-Mail, The ePolicy Toolkit, and The Social Media Handbook. A popular speaker, she conducts onsite and online training for financial institutions and other organizations worldwide. She also serves as an expert witness in litigation related to electronic and workplace policies and procedures.

Location

Additional Info

Event Type

On-Demand Webinar

Topics Covered

  • On-Demand Webinars
  • Human Resources
  • Compliance